Printable Seating Chart Grid (Free PDF)

Planning a wedding, a banquet or a classroom rearrangement works better on paper than in a spreadsheet, because you can see the room. This sheet is a landscape floor plan: a half-inch grid across the whole page for scale, a shaded bar across the top marked STAGE / HEAD TABLE, and numbered round tables laid out below it. Choose 8, 12 or 16 tables depending on the size of the room.

Each table is a circle with its number printed in the middle and eight small seat marks around the rim, so you can write a guest name against every chair and see at a glance which seats are still open. The event name and date are the only things you type: those two fields sit at the top of the page and can be filled in any PDF viewer before you print, which is useful when you are printing a chart for each of several events.

The half-inch grid underneath is deliberately pale. If your room is not a tidy four-by-three arrangement, ignore the printed circles and use the grid to draw the real plan — a long top table, a dance floor, a bar in the corner, rows of desks — at a scale you set yourself, for example one square to one foot. Print a fresh copy each time the plan changes; it is quicker than redoing a diagram on a screen.