Printable Event Planner (Free PDF)
An event on one landscape page: the day hour by hour, the suppliers, the running order, the money and the guest count.
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The header takes the event name, date, venue and address, start and finish times and the headcount. Down the left runs the timeline for the day itself, fifteen rows from 8 am to 10 pm, which is where setup, deliveries, the photographer, the caterer and the clear-down go. It is the column you hand to whoever is running the room, and it covers the whole day rather than only the part the guests see.
The middle column holds the commitments: a supplier table with seven rows for supplier, service, phone, cost and a paid checkbox, then a six-row running order with what happens, who leads and how many minutes it takes, for the speeches, the cake, the first dance or the prize giving. Under them a four-line budget block tracks total budget, deposit paid, paid so far and still to pay.
The right column handles the people and the loose ends: invited, confirmed and declined counts with a line for dietary needs, a seven-line still to arrange checklist, and a ruled notes box. Ninety-six form fields in all, so the sheet can be filled on screen and reprinted as things change, or printed blank and worked on with a pen. One landscape page, drawn for US Letter and A4.
