Printable Time Blocking Sheet (Free PDF)
An hour ruler down the side, a wide open column for the blocks, and a legend so each colour means something.
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Fillable PDF — type into the fields online or in any PDF viewer before printing.
Time blocking only works when a block can be any length, so this sheet keeps the writing area open instead of cutting it into rows. The left edge is a ruler: sixteen hours from 6 am to 9 pm, with the hour marked in bold, quarter-hour ticks cut into the edge and a faint half-hour line crossing the column. Next to it is a single wide column where you draw a box around the time a task owns and colour it in.
The panel on the right is what gives the colours meaning. Eight legend rows each pair an empty square — colour it with whatever pen or highlighter you are using — with a line for the category it stands for: deep work, admin, meetings, errands, rest, whatever your week is made of. Under it sit six must-do lines with checkboxes and a ruled notes area.
The date, every hour's block field, the eight category names, the six must-dos and the notes panel are all fillable, so you can type a plan and print it, then colour the blocks by hand. One page, US Letter or A4, with light rules that leave room for a highlighter to read clearly over the top of them. Because the grid is drawn for each paper size, the hour spacing is right on both without any scaling.
