Petty Cash Voucher (Free Printable PDF)
Small numbered vouchers for the cash tin — amount, purpose, approval and a signature on every one.
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Fillable PDF — type into the fields online or in any PDF viewer before printing.
Petty cash goes missing when nobody writes down where it went. A voucher fixes that: one slip per payment, numbered, signed, and dropped in the tin so the cash plus the vouchers always add back up to the float. This sheet prints three vouchers to a page, or two if you want more room to write, with a dashed cut line between them.
Each voucher has a number and date in the header, then the amount and the account or cost code it should be charged to, who the cash was paid to, and the date the money was actually spent. Tick boxes record whether a receipt is attached and whether any change came back. A bordered box takes the purpose — what the cash was spent on — with enough space to write a sentence rather than one cramped word.
At the foot of every voucher are two lines: approved by, and received by with a signature. That pairing is the whole control — one person releases the cash, another signs for it. All of it is fillable, so you can type a voucher and print it, or print a sheet of blanks and keep them beside the tin. Amounts are labelled without a currency symbol, and the page prints at full size on US Letter or A4.
