Employee Training Record (Free PDF)

A training record earns its keep on the expiry column. Each row takes the course or training, the provider or trainer, the date, the hours, the certificate number, the date it expires and a verified tick for when somebody has actually seen the certificate and filed it. Sixteen rows give generous writing room; twenty-two fit a longer career or a year of frequent refreshers. The header records the employee, employee number, job title, department, manager and the date the record was started.

Underneath the main table sits a short second one for training that is booked or still needed: the course, why it is needed, what it is booked for and which certificate it renews. That is the part most records miss, and it is the one that turns a backward-looking list into something a manager can act on at a review.

Nothing on the sheet assumes an industry or a country. Hours are hours, the certificate column suits a number, a licence or a pass, and the expiry column is simply a date you watch. It works equally for a first-aid certificate, a forklift licence, a food hygiene course, a software qualification or an internal induction. Both tables are fully fillable, and employee and manager signature lines close the page. One page, US Letter or A4.