Meeting Minutes Template (Free PDF)
Minutes that record what was decided and who is doing what, not every word that was said.
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Fillable PDF — type into the fields online or in any PDF viewer before printing.
Good minutes are short. This sheet is built around that: the decisions and the actions get the most space, and the discussion is summarised a line at a time. The header records the date, time and place, who chaired, and who took the minutes. Two side-by-side boxes list who was present and who sent apologies — worth recording, because attendance is often what a decision later hangs on.
A full-width decisions box comes next, for the resolutions the meeting actually reached. Under it, an eight-row table pairs each agenda item with its discussion and outcome, so the minutes follow the agenda rather than wandering. The actions table then gives five rows for the action, its owner and a due date, which is the part most people read when the minutes land in their inbox.
The sheet ends with the date of the next meeting and a line for whoever approves the minutes at the following one. Every box and cell is a fillable field, so you can type the minutes straight after the meeting and circulate them as a PDF, or print the blank sheet and write on it while the meeting is running. It prints at full size on US Letter or A4.
