Estimate Template (Free Fillable PDF)
Quote a job on one page: fourteen line items, clear totals, your terms, and a line for the customer to accept.
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Fillable PDF — type into the fields online or in any PDF viewer before printing.
An estimate is a priced offer, not a bill, and this sheet is laid out to make that clear. The header carries an estimate number, the date and a valid-until date so the customer knows how long the prices hold. Below it are two blocks: your name, address and contact details on the left, the customer's on the right. Then comes the work itself, fourteen lines with a description, quantity, rate and amount.
Totals run down the right-hand side: subtotal, discount, tax and the final total. Beside them is a terms and conditions box for deposits, lead times, what is excluded, and anything else that should be agreed before work starts. The page ends with an acceptance strip — a short note explaining that this is an estimate rather than a final bill, then lines for the customer's signature, their printed name and the date they accepted.
Everything on the sheet is fillable, so you can quote on screen, save the PDF and email it to the customer, then print the accepted copy for your job file. Money columns are labelled Rate, Amount and Total with no currency symbol printed, so the form suits any country and any currency. It prints on US Letter or A4 without rescaling, and the filled fields print as ordinary text.
