Printable Mileage Log (Free PDF)
A clean record of business trips: odometer readings, distance, purpose and route, with a rate line and a total at the foot.
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If you claim business travel, the record has to show more than a number. This log gives you twenty-five rows with the date, the odometer reading when you set off, the reading when you arrived, the distance driven, the purpose of the trip and where you went. The three numeric headers are right-aligned over their figures. Above the table there are fields for the driver, the vehicle and plate, the period the sheet covers and the odometer reading at the start of that period.
At the foot of the page sit three lines: total distance, rate per mile or kilometre, and total to claim. The rate is deliberately left blank. Mileage rates differ by country, by employer and by tax year, and they change, so this sheet does not print one — enter whatever rate your employer or tax authority allows for the period you are claiming.
Choose miles or kilometres and the distance column header and the rate line change to match. Every cell is a fillable form field, so you can keep the log on a laptop and type each trip in, or print it, leave it in the glovebox and fill it in by hand. Nothing else on the sheet changes between the two units, so a team split across countries can use one layout. One page, US Letter or A4.
