Visitor Log Sheet (Free PDF)
A landscape sign-in sheet for reception, where the unticked lines are exactly the people still in the building.
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Ten columns across a landscape page: the date, the visitor's name, their company, a vehicle registration if they drove in, who they are visiting, the reason for the visit, the time in, the time out, the badge number they were handed and a tick for signed out. The header records the site or building, the month and a sheet number, so a run of sheets stays in order in the folder at the desk.
The sheet is designed around the moment it actually matters. If every visitor is ticked out as they leave and the badge comes back, the lines without a tick are the people still inside - which is what you carry to the assembly point in an evacuation and read out. That is printed under the table as a reminder, along with the advice to keep completed sheets at reception rather than filing them somewhere clever.
Choose twenty rows for a roomier line to write on or twenty-six for a busy reception. Every cell is a form field as well, so a receptionist with a tablet can type entries straight in, although most sites print the sheet, clip it to a board and let visitors write. It works for an office, a site hut, a school reception, a warehouse gate or a village hall. One page, US Letter or A4, landscape.
