Project Status Report Template (Free PDF)
One page a sponsor will actually read: status at a glance, what moved, what is in the way and where the budget stands.
Free · no watermark · no sign-up for your first 20 downloads a day
Fillable PDF — type into the fields online or in any PDF viewer before printing.
The sheet opens with the project, its code, the manager, the sponsor or client and the period covered. Status at a glance comes next: an overall line - on track, at risk, off track or on hold - and four more for schedule, budget, scope and quality, and people and resources, each ticked as on track, at risk, off track or not started. A sponsor who reads nothing else has the picture in five seconds, which is the honest purpose of a status report.
Under that sits the progress box, for what was planned and what was actually done in the period, followed by a four-row next steps table with an owner, a due date and a tick box. Risks get four rows with the impact, the chance, what is being done about each one and who owns it. Blockers get their own three-row table - the blocker, its effect, who can unblock it and by when - because a blocker is a request, not a risk, and mixing the two is how projects stall politely.
A single budget row holds the approved budget, spent to date, committed, forecast at completion and the variance, with no currency symbol printed. Prepared by, date and a distribution line close the page. Choose the monthly version or the weekly one and the headings change to match - progress this week, planned for the coming week. Every field is fillable, so the report can be typed and emailed or printed for a steering meeting.
