Staff Leave Request Form (Free PDF)
One page for a holiday request: the dates, who covers the work, and the manager's decision.
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Fillable PDF — type into the fields online or in any PDF viewer before printing.
Most leave arguments come from a request that was never written down. This form keeps it to one page. The top records the employee's name and ID, their department and job title, their manager, and the date the request was made. The leave requested section has eight tick boxes — annual, sick, unpaid, parental, study, compassionate, time off in lieu and other — so the request is categorised before it reaches anyone's inbox.
Then come the dates, which are where mistakes happen: first day of leave, last day of leave, first day back at work, and the number of working days requested, with lines for a half day at either end and for hours if the request is shorter than a day. A notes box takes the reason, where the employee wants to give one, and a five-row table covers the handover — the task or duty, who is covering it, and any notes the cover needs.
The manager decision section closes the form: approved, approved in part or not approved, the days approved, the leave already taken this year, the balance remaining, a comments line, and signature lines for both the employee and the manager with a date. Every field and tick box is fillable, so the form can be typed, signed with pdfty's Sign PDF tool and emailed, or printed and filled in by hand. US Letter or A4.
