Supplier Evaluation Form (Free PDF)
Score a supplier on the things that actually matter to you, weight them, and end up with one number you can defend.
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This is a scoring sheet rather than a questionnaire. The header records the supplier, the account number, the contact, what is being bought, the period under review and who is doing the evaluating. Below it the scoring table gives every criterion four columns: a weight, a score from 1 to 5, the weighted score and a comments column for the evidence behind the number. A total row closes the table, and three fields underneath take the total weighted score, the maximum possible and the score at the last review.
The printed version lists twelve criteria to start from: price and total cost, quality, delivery on time and in full, lead time and flexibility, technical capability, quality systems and certification, financial standing, references, communication and account support, after-sales and warranty, health and safety, and environmental and social standards. Two blank rows let you add your own. The blank version drops the printed list and gives you fifteen empty rows instead, for a trade where the criteria are nothing like that list.
Weights are deliberately left empty. Nothing is printed as a rule: you decide what matters and set weights that add up to a hundred, which is the part of a supplier review that gets argued about and should. The sheet ends with a recommendation - approve, approve with conditions, trial order only, or not approved - a box for the conditions and the date of the next review, and two signature lines. One page, US Letter or A4, every cell fillable.
